The March 10 webinar “Connecting HTM Departments Using a Single CMMS Database” was presented by Phoenix Data Systems Product Manager Aaron Peters. In this 60-minute webinar, he demonstrated how HTM departments can increase their efficiency by having multiple departments use the same system. The enhanced flexibility of this approach gives the appearance of a unique system for each department, while allowing a single CMMS team to manage the entire system. Reports were generated so participants could see the efficacy of integrating their CMMS using this proven method. The session was sponsored by Phoenix Data Systems. It was eligible for 1 credit from the ACI.
About 100 people tuned in for the live presentation and a recording is available for on-demand viewing. Attendees provided positive feedback via a survey following the webinar. The survey included the question, “What did you like most about today’s webinar?”
“Great to see a functional CMMS program,” Biomed Coordinator S. Richardson said.
“How the new AIMS3 will help clear the clutter of other departments’ work being displayed with my department’s work,” Assistant Chief of Engineering D. Holliday said after the webinar.
“I liked the products adaptability to a facilities’ needs,” Senior Technical Service Manager T. Santiago said.
The webinar included an informative question-and-answer session. Attendees were able to ask question to gain additional information.
One attendee asked, “We have two different departments using different databases. How do they get merged during that conversion?”
“So, product manager is my official title, but I still handle the conversions and implementation, so I’m very familiar with this,” Peters said. “The way conversions work is, we can easily combine any number of databases. I think our record is 11 databases, 13 maybe, that we combined into a single AIMS database. Obviously, the timeline for that changes. It’s usually a little bit longer than a standard single database. But it’s as simple as, we get copies of the databases and we work with you to figure out what the ‘best one’ is, the best cleanest data, and that’ll be where we start. That’s the one we want to merge everything else into. And, so, we can match things up and not corrupt the data too much during the conversion. So, we take one database. We get it into AIMS, that’s our core, every other database that comes in gets matched to that. We create as few new, again, what we call ‘data managers.’ Your different drop-down lists, as few as possible. So, if there’s already a GE Healthcare in there, we don’t want to create a second one, with a slightly different code or a different address. So, the conversion will happen and keep your original GE Healthcare, add the new address, or phone number, or whatever it is in, and then, when we bring the data in, it just uses the one that you have. We do that over, and over, and over again. So, for each database, you want brought in, it’s the same process. We merge it, we do a lot of data cleanup as part of the conversion and we do all of that in house.”
“It’s a guy that works here in Michigan with us. He does most of the conversion work and then we review it with you constantly. We do a first conversion. We sit down and review it with you,” he explained. “We do cleanup conversion. We review it with you all the way through go live, dress rehearsal and go live. Even at go live, we still do an extra day to review with you to make sure that everything came over properly. Our goal is no data lost at all. So, very good question. That’s how it works out. If you have two different databases, we simply do two conversions, merge them together and clean up your data in the process. We don’t want you to have an active equipment status and an in use. We merge that. We work with you to figure out which one of those two you want, and we clean up the data for you automatically. It’s all just included. There’s no extra fees for any of that standard conversion for us.”
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